Posting date: March 19, 2024
PROGRAM HEAD (ALAY KAPWA PARA SA KABUHAYAN)
Employment Status: Regular
Reports to: Office of the Executive Director
Supervises: Program/Project Coordinators and Officers for the Alay Kapwa para sa Kabuhayan Program
Job Location: Manila Office
The Program Head will be responsible for providing strategic direction, overseeing program implementation, and ensuring the achievement of program objectives in alignment with the organization’s mission and vision.
Key Responsibilities
• Provide strategic leadership and direction for the Livelihoods Program, ensuring alignment with Caritas Philippines’ overall goals and objectives.
• Develop and implement strategies to enhance program effectiveness, sustainability, and impact.
• Manage and provide leadership to the Livelihoods Program team, fostering a positive work environment conducive to collaboration, innovation, and professional growth.
• Set clear performance expectations, provide mentorship and support to team members, and conduct regular performance evaluations.
• Oversee the planning, implementation, and monitoring of livelihood projects, ensuring adherence to project timelines, budgets, and quality standards.
• Monitor program activities, outputs, and outcomes, and take proactive measures to address challenges and ensure the achievement of program targets
• Manage program budgets and financial resources effectively, ensuring compliance with donor requirements and organizational policies.
• Monitor expenditure patterns, identify variances, and take corrective actions as necessary to ensure financial accountability and transparency.
• Develop and maintain strategic partnerships with government agencies, donors, NGOs, community-based organizations, and other stakeholders to enhance program impact and sustainability.
• Collaborate with partners to leverage resources, expertise, and networks to support program implementation and scale-up efforts.
• Prepare and submit timely and accurate reports to donors, management, and other stakeholders, highlighting program progress, achievements, challenges, and lessons learned.
• Ensure proper documentation of program activities, best practices, and success stories for internal learning and external dissemination.
Qualifications:
• Master’s degree in a relevant field (Social Sciences, Development Studies, Business Administration, etc.).
• At least 3 years of progressive experience in program management, with a focus on livelihoods, community development, or related areas.
FINANCE OFFICER
Employment Status: Project-based
Reports to: Finance Head
Supervises: None
Job Location: Manila Office (with frequent travel)
Main Responsibilities:
Under the direct supervision of the Head of Finance, the Finance Officer is primarily responsible for the development, execution, monitoring, controlling, and reporting of all of the financial aspects of the Caritas Philippines Inspire Project. He/She shall prepare financial statements, schedules, and reports. The main goal of the Finance Officer is financial and accounting. He/she shall set clear financial monitoring techniques and monitor the financial systems and procedures of the organization, collaborate effectively with concerned leadership, managers, and staff at all levels, manage the financial resources with integrity, and apply quality financial standards and policies in all areas of the program interventions and organizational learning.
Key Responsibilities:
• Keep track of Project budget and expenditures, analyze cost-effectiveness, and prepare related field visit monitoring reports.
• Check and verify financial support documents and approval/authorization entities including delegation;
• Coordinate with Caritas PH finance unit for briefing and updates on the financial status and project activities planning;
• Check and review quarterly financial plans and ensure that they are by budget and log-frame targets;
• Receive Tally data every month and generate reports (budget vs. expenditure, trial balance, cash balance sheets, etc.)
• Prepare financial analyses on cash balances (Grants receipts vs. Actual Expenditures) and make remarks, if any, on the financial management tool
• Submit to the finance head monthly financial reports
• Trace grants against receipts in the bank accounts; acknowledge official receipts.
• Work through coordinated/delegated approach on financial management systems and place emerging issues for effective mitigation;
• Coordinate with Caritas PH in preparing timely financial & narrative reports in compliance with donor requirements;
• Attend, participate, and assist in all meetings, ongoing formations, team buildings, and other related activities that may be required and/or called for by the management.
• File accounting documents such as check vouchers, official receipts, journal vouchers, and deposit slips, among other medical reimbursements, payroll, etc.
Qualifications:
• BS in Accountancy, Business Administration, or any related course; CPA is an advantage.
• At least three (3) years of experience in basic accounting and bookkeeping procedures and financial analysis with exposure to business and NGO operations.
• Able to work under pressure of meeting deadlines without sacrificing the need for accuracy and correctness of details of records and reports.
• Strong interpersonal skills to ensure maximum coordination with concerned groups; respect limits and levels of authority;
• Values and observes the importance of confidentiality of the information within the Finance unit and the whole organization as well.
• Considerable knowledge of the principles, methods, and practices of finance and accounting.
• Well-developed oral and written communication skills.
• With adequate knowledge of computer operation especially MS Office and its application, knowledge of TALLY ERP accounting software is an advantage.
Application deadline: Apil 1, 2024
Interested applicants may send their CVs with a letter of intent addressed to Most Rev. Jose Colin M. Bagaforo, President of Caritas Philippines, via email to caritasphcareers@gmail.com using the subject, “[POSITION] – Surname”.
Note: Caritas Philippines does not tolerate sexual exploitation, abuse, or any kind of harassment, including sexual harassment and discrimination. All candidates will therefore undergo reference and background checks.